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Patrice Gorin provides an overview of using software as a means of digital self management and how it can help promote team productivity.

As described in my previous blog (Software as a Second Self: SaaS2), our ability to handle life in all its many facets is under constant pressure. As a result, it is becoming increasingly important for individuals and teams to find ways to reduce overwhelm and achieve goals.

I love Tiago Forte’s approach to digital self management. He created the ‘second brain’ methodology to help us remember our most interesting ideas. This has important implications for teams and organisations. I’ve found that we all want to collaborate, but if our individual breakthroughs are not being recognised and our corporate tools are not supporting us to work together more effectively, motivation and effectiveness can quickly fade. 

So how do we find applications that support both individual and team success?

It is important to consider different types of software:

‘Legacy’ software that was introduced based on historical needs is the ultimate ‘collective unconscious’ but it may limit the team’s potential by reinforcing processes that have become obsolete. 

‘Structured’ Software that is based on sequential and hierarchical ‘structures’ are the foundation of our consciousness. But they can translate into rigid and detailed workflow paths. This can result in a lack of freedom and flexibility which forces people to do things they don’t need to do… and can drive them a little crazy! See: The 12 tasks of Asterix: The place that sends you mad. 

‘Unstructured’ software that offers more freedom is key to get momentum on projects and in teams. But it can be confusing and limit the quality of deliverables. When software is too flexible, it can also lack traceability and intelligence.

Key points include:

• Structured software
• Unstructured software
• Contemporary software

Read the full article, Software as a Consciousness, on